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Day of Coordination 

Watermelon Sugar Film and Events offers two affordable Day of Coordination options whether you are looking for someone to relieve the set up, timeline and execution stress up until the alter or a full day of start to finish coordination, we have an option for you! 

How Day of Coordination with us works is, we leave the planning to you, however we will have 3 meetings up to your day. The first one will be six week before your day where we will discuss every detail of your event that you know. We will then have another meeting 3 weeks to clarify details and then a week leading up to the date about timeline and overall execution for day of, like who will be involved in set up/takedown, where you have to be and when and overall expectations, this includes a rehearsal dinner if applicable. One of these meetings can included a venue tour, so I can have the best understanding utilize your space and see your vision. 


Day of  ( Time depending on your selected package) we are the point person of the events overall execution. From day of vendor coordinating, ceremony and reception timing, set up, break down of your personal decorations, coordination of clean up responsibilities and the nook and cranny details in between.  

Check out our packages below, if interested we would love to hear from you! 

Packages include the planner herself and do not provide a team day of unless requested for an extra fee.

The Wedding Rehearsal is not part of any package and can be added upon further discussion. 

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Full Day Coordination  


  • Full Day Coordination and point of contact (up to 12 hours)

  • Assistance in creating Timeline for both event and vendors

  • Prior communication with vendors before day of.

  • Ceremony and Reception Timing execution. 

  • Set up/Tear down delegation & organization.  

  • Three 45 minute meetings leading up to event. 1 being a venue tour if desired.

  • Unlimited communication via email and phone. 

  • There is a travel fee for anywhere over an hour from Denver CO 


Half Day Coordination 



  • Half Day Coordination & point of contact (Up to 6 hours) 

  • Assistance creating Timeline

  • creation of vendor contact sheet.

  • Two 1 hour meeting leading up to event

  • communication through phone and email

  • There is a travel fee for anywhere over an hour from Denver CO 

Watermelon Sugar Film and Events LLC 
Rilee Arey 
Wedding and Event Videographer and Day of Coordinator 
Denver CO 

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